Minutes from October 2019 meeting

Shobrooke Parish Council

Minutes of Parish Council meeting held in the Village Hall on Tuesday 8 October 2019

The meeting commenced at 7.30pm 

Members Present: 

Cllr C Furse (Chair)                Cllr A Jones

Cllr B Curle                             Cllr L Pitts

Cllr J Ingham                           Cllr A Ripper 

In attendance:

Cllr M Squires, DCC (arrived 8.25pm), J Hole, Parish Clerk 

Business to be Transacted

Public Participation

There was no public present

Formal Business 

01/10/19     Apologies  

Cllr C Boult (unwell), Cllr G Barnell, MDDC (prior engagement) 

02/10/19     Declaration of Interest

None noted 

03/10/19     Minutes of the last meeting held on Tuesday 10 September 2019

Agreed and signed as a true record 

04/10/19     To consider any applicants for co-option – two posts are available

There were no candidates for co-option 

05/10/19     Mid Devon District Council

5.1              Planning Applications:

None       

5.2              Planning Decisions

19/00140/OUT - Mill Ash Farm, The Mobile Home, Road from Camps Cross to Wyke Cross, Shobrooke EX17 1AH – appeal dismissed

19/01123/OUT - Outline for the erection of an agricultural worker's dwelling at land adjacent to Higher Pennicott Cottage, Shobrooke – application withdrawn

5.3              To note a grant application for unallocated S106 money of £2,705.00 and £1,442.00 of allocated S106 money has been made

The Clerk explained that since the agenda had been sent out, MDDC S106 Officer had advised that the quotes supplied were for equipment designed for ages 5 plus and the allocated S106 money had to be spent on toddler equipment i.e. ages 3-5.  In addition, the grant application had to nominate a selected contractor and this was the contractor that had to be used which meant that Councillors needed to agree the preferred contractor in advance.   It was resolved that the Clerk should obtain three catalogues with price lists for consideration at the next meeting.  It was noted that the playpark in Crediton had metal play equipment and the Clerk would find out details of the supplier.  In addition, the Clerk was requested to ask MDDC if the unallocated money could be ringfenced for the parish in light of the fact that the grant application process had been started.  Clerk to request that future allocated S106 money be towards “playground equipment” to allow greater flexibility. 

5.4              Report from MDDC Councillor, Cllr Graeme Barnell on MDDC business relevant to the parish

A report from Cllr G Barnell had been circulated.  The report detailed areas more related to Newton St Cyres than Shobrooke but one item of interest was a request for a 20mph speed limit in NSC.   Could consideration be given to a 20mph speed limit in Shobrooke?  The report also mentioned that Cllr G Barnell would like to set up a climate emergency group across the parishes and Councillors would like further details of when and how such a group would operate. Finally, Councillors were disappointed that Cllr G Barnell was unable to attend the parish meeting and the Clerk would enquire if his prior engagement was ongoing.                  

06/10/19     Road and Footpaths

6.1              Outstanding Road and Footpath issues

Various pot holes and drains. Road surface by Creedy Court to be inspected 11 October

The road surface by Creedy Court had been repaired.

Update on steps by allotments

The steps by the allotments had been repaired.  Clerk to write and thank parishioner.  In addition, the board by the allotment entrance had been moved 

6.2              New issues identified

Pot hole in School Close outside number 4.  Clerk to report.

Fly tipping on road to Exeter Hill Cross.  Clerk to report

6.3           To consider any action required for use of permissive path through allotments.  Copy of agreement circulated for information

A note had been put in the Brooke requesting doges be kept on a lead on the allotment path and notices were posted at either end of the path and a sign stating the path was permissive.  After discussion it was agreed not to take any further action at the present time and to keep the situation under review. 

07/10/19     Finance

7.1                Parish Council receipts Current Account: None

7.2                Parish Council payments current account

                    These were agreed as:              

                   

Item	Payee	Purpose	Amount £
7.2.1	J Hole	Salary and expenses	225.71
7.2.2	HMRC	PAYE	12.00

                                                                                                                                    

7.3              To approve signatures for this month’s cheques

7.4              Balances:

7.4.1           Parish Council Current Account balance: £3,004.96

7.4.2           Parish Council Footpath balance (in above current account figure): £311.74

7.4.3           Parish Council Reserve Account balance: £7,793.71 (£3,000.00 ringfenced for play equipment)

7.5              Financial Statement and Budget Monitor

Noted

7.6              To note the Allotment Association would like to donate £250.00 to the Parish Council to go towards repairing play equipment or new play equipment

Clerk to write and accept this generous donation. 

08/10/19     Councillor’s Reports                                    

8.1              To consider any Councillor reports for areas of responsibility

The coping stones on the wall opposed the post box had moved – Clerk to notify Cllr G Barnell.

Cllr J Ingham had attended the Estate Walk with the MDDC Housing Officer and had reported that the wall by the playfields had still not be completed.

The next Raddon Hills meeting was 28 October

Cllr C Boult had advised that the agreed location for the two grit bins was at Raddon Cross and Shute.  He had ordered salt back in March but this was still outstanding.

8.2              Playing Fields report

New telegraph poles would be arriving next week to repair the basket swing.  

09/10/19     Clerk’s Report

None 

10/10/19      Parish Council

10.1            To consider any training needs for new co-opted councillors

Deferred 

11/10/19     Devon County Council

11.1            Report from DCC Councillor, Cllr M Squires on DCC business relevant to the parish

A report from Cllr M Squires had been circulated and was noted          

 

12/10/19     Miscellaneous Correspondence

To note proposed road closure for SWW Utility works between Shobrooke Cross to Exeter Hill Cross on 06/01/20 to 24/01/20.

Invitation to Police update – 30 October.  Cllr L Pitts would attend. Clerk to forward details. 

13/10/19     Minor Matters and Items for Future Agenda

Reports of shooting on land near FP 15.  Councillors to make enquiries to determine the land owner.

Cllr J Ingham enquired if any action could be taken with regard to improving the mobile phone signal in the parish?  Clerk to ask Cllr G Barnell for advice.  In addition, broadband speeds remained slow in Shute.

Cllr M Squires advised that DCC may be able to provide a grit bin at Raddon Cross as it was thought there was a bin there previously. Clerk to email Cllr M Squires

Cllr L Pitts highlighted a recent TV programme which featured anaerobic digesters.  A plant that had come into use was generating twice as much electricity and therefore taking twice as much material.  It was resolved that the Clerk should ask MDDC to confirm that they will be monitoring the materials delivered to plant in Lords Meadow once it is in operation. 

14/10/19     Date of next meeting: Tuesday 12 November 2019 at 7.30 pm in the Village Hall  

End of formal business 

The meeting closed at 8.30pm