Minutes from December 2021 meeting
Shobrooke Parish Council
Minutes of Parish Council meeting held in the Village Hall on
Wednesday 15 December 2021
The meeting commenced at 7.30pm
Members Present
Cllr C Furse (Chair) Cllr A Jones
Cllr L Balkwill
In attendance:
J Hole, Parish Clerk
Public Participation
There was none
Formal Business
01/12/21 Apologies
Cllr G Barnell (personal), Cllr M Squires (another meeting)
02/12/21 Declaration of Interest
None noted
03/12/21 Minutes of the last meeting held on Wednesday 17 November 2021
Agreed and signed as a true record
04/12/21 To consider any applicants for co-option
There were no candidates.
05/12/21 Mid Devon District Council
5.1 Planning Applications:
None
5.2 Planning Decisions:
21/01650/HOUSE - Erection of single storey side and rear extension to form additional living space and annexe following demolition of existing conservatory at 9 The Village, Shobrooke – grant permission
5.3 To note consultation on Crediton Neighbourhood Plan
Details had been circulated and were noted
5.4 Report from MDDC Councillor, Cllr Graeme Barnell on MDDC business relevant to the parish
There was no report. The Clerk had not been able to put a notice in The Brooke to ask about interest in affordable housing as the submission deadline had passed. This would be carried over to the next edition.
06/12/21 Finance
6.1 Parish Council receipts Current Account: None
6.2 Parish Council payments current account
Since the agenda had been sent out, another invoice for Cllr training had been received so the total amount payable to DALC was £84.00
Payments were agreed as:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
6.2.1 |
DALC |
Training course for new Cllr |
84.00 |
|
6.2.2 |
J Hole |
Salary and expenses |
233.58 |
|
6.2.3 |
HMRC * |
PAYE |
13.20 |
6.3 To approve authorisers/signatories for this month’s online payments/Cheques*
Cllr C Furse and Cllr A Jones
6.4 Balances:
6.4.1 Parish Council Current Account balance: £1,879.08
6.4.2 Parish Council Footpath balance (in above current account figure): £311.74
6.4.3 Parish Council Reserve Account balance: £7,798.85 (£3,250.00 ringfenced for play equipment)
6.5 Financial Statement and Budget Monitor
Noted
6.6 Quarterly Bank Reconciliation – for signatories to sign
Duly signed by signatories
6.7 Update on internet banking and to sign form to add Cllr L Balkwill to internet account
Internet banking was working well. Cllr L Balkwill had been added as a signatory and the forms were signed to request access to internet banking
6.8 To consider grant to Mid Devon Mobility and Citizens Advice
Grant requests had been circulated. Following discussion, it was resolved to grant £100.00 to Mid Devon Mobility and £50.00 to Citizens Advice, both to be paid next month.
6.9 To agree budget and precept for 2022/23
A draft budget had been circulated and was carefully considered. After discussion, it was resolved to increase the precept by £1,000.00 to £7,518.00
07/12/21 Road and Footpaths
7.1 Outstanding Road and Footpath issues – Update on salt for new salt bins
The new salt bins had yet to be filled
7.2 New issues identified
None noted
08/12/21 Parish Council
8.1 Update on Community Emergency plan
Cllr L Balkwill would circulate a draft for the next meeting.
8.2 Update on meeting re Broadband coverage
The Clerk had email Matt Barrow to request a meeting but had not received a reply
8.3 Update on Defibrillator installation
Installation was due shortly
09/12/21 Councillor’s Reports
9.1 To consider any Councillor reports for areas of responsibility
Update on appointment of Snow Warden and storage of towable gritter - there was no update on the appointment of a Snow Warden. Clerk to email parishioner who is storing the towable gritter to arrange for its return to the parish
Cllr L Balkwill reported that the new Councillor training course was useful
9.2 Playing Fields
9.2.1 To note weekly inspections reports
Clerk to request weekly inspection report from volunteer
9.2.2 Update on meeting with MDDC to carry out risk assessment.
A meeting had taken place with MDDC on Monday 13 December to risk assessment the play park. Notes had been circulated and would be copied to the volunteer who checks the playpark. MDDC did not have any major concerns or issues regarding the park and its management. It was noted that a new balance beam was required and this would be considered in the spring. Slippery surfaces would be power washed/cleaned.
9.2.3 Update on grant application to Viridor Credits – suggest that new toddler swing is included in grant application. Two companies will visit in new year to give quote, one has visited already.
It was agreed to include the cost of a new metal toddler swing in the grant application. Cllr M Squires may be able to provide some funding
10/12/21 Clerk’s Report
10.1 To agree Christmas cards to volunteers (by email)
Clerk to send cards by email/post
11/12/21 Devon County Council
11.1 Report from DCC Councillor, Cllr M Squires on DCC business relevant to the parish
There was no report
11.2 To note DCC Autumn briefing with Cllr J Hart
Details had been circulated and Cllrs could attend if they wished
12/12/21 Miscellaneous Correspondence
Various newsletters and correspondence had been circulated. An email had been received from the applicant of a planning application and would be considered once consultation request had been received by the Parish Council.
13/12/21 Minor Matters and Items for Future Agenda
New defibrillator pads were required.
14/12/21 Date of next meeting: Wednesday 19 January 2022, at 7.30 pm, at the Village Hall
End of formal business
The meeting finished at 8.22pm