Minutes from November 2021 meeting
Shobrooke Parish Council
Minutes of Parish Council meeting held in the Village Hall on
Wednesday 17 November 2021
The meeting commenced at 7.30pm
Members Present
Cllr C Furse (Chair) Cllr G Barnell
Cllr L Balkwill Cllr L Pilgrim
In attendance:
J Hole, Parish Clerk
Public Participation
There was none
01/11/21 Apologies
Cllr M Squire (self-isolating); Cllr A Jones (personal)
02/11/21 Declaration of Interest
None noted
03/11/21 Minutes of the last meeting held on Wednesday 20 October 2021
Agreed and signed as a true record
04/11/21 To consider any applicants for co-option
There were no applicants
05/11/21 Mid Devon District Council
5.1 Planning Applications:
None
5.2 Planning Decisions:
None
5.3 Public Spaces Protection Order
It was resolved to allow MDDC to erect the signs for the PSPO at the Play park
5.4 Report from MDDC Councillor, Cllr Graeme Barnell on MDDC business relevant to the parish – to include feedback from recent estate walkabout
Cllr G Barnell updated the meeting on the estate walkabout held earlier in the month.
- The play park wall was scheduled to be rendered during November.
- Three large Sycamore trees in School Close had been inspected and one required crown pruning which would be added to MDDC work schedule;
- A verbal abuse report between neighbours had been referred to the Neighbourhood Officer.
It was resolved to put a note in The Brooke to try and find out the interest in the parish with regard to affordable housing and depending on the response to ask a representative from MDDC to attend a meeting to discuss further.
Cllr G Barnell recommended that Cllrs engage fully with the Local Plan Consultation which would be starting in January.
06/11/21 Finance
6.1 Parish Council receipts Current Account:
None
6.2 Parish Council payments current account
These were agreed as:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
6.2.1 |
John Hill * |
Hire of mower and petrol |
720.00 |
|
6.2.2 |
DALC ** |
Training course for new Cllr |
36.00 |
|
6.2.3 |
J Hole ** |
Salary and expenses |
234.84 |
|
6.2.4 |
HMRC |
PAYE |
13.20 |
*£20.00 expenses incurred for repair to gate ** To be paid via internet banking
6.3 To approve authorisers/signatories for this month’s online payments
Cllr C Furse and Cllr A Jones
6.4 Balances:
6.4.1 Parish Council Current Account balance: £2,143.86
6.4.2 Parish Council Footpath balance (in above current account figure): £311.74
6.4.3 Parish Council Reserve Account balance: £7,798.72 (£3,250.00 ringfenced for play equipment)
6.5 Financial Statement and Budget Monitor
Noted
6.6 Update on internet banking
Forms had been sent to the bank to add Cllr L Balkwill as a signatory.
07/11/21 Road and Footpaths
7.1 Outstanding Road and Footpath issues – Update on salt for new salt bins
It was hoped that the salt would be back in the parish shortly and the new salt bins could then be filled.
The Footpath Warden had confirmed that there were no unregistered footpaths in the parish.
7.2 New issues identified
Report of water running down the road at Rew Cross – this had been reported to DCC
7.3 To note Highways Conference via zoom on 24/25 November
Details had been circulated and Cllrs could attend if they wished.
08/11/21 Parish Council
8.1 Update on Community Emergency plan
Cllr L Balkwill was working on a draft plan and this should be available for the next meeting
8.2 Update on Broadband coverage
Cllr G Barnell had attended a scrutiny committee meeting at MDDC with Matt Barrow who had offered to visit the parish to provide an update on broadband roll out. It was agreed that the Clerk would set up an informal meeting
8.3 To note the Foundation level for the Local Council Award Scheme has been re-confirmed
Noted
8.4 Update on Defibrillator installation
The defibrillator would be installed shortly and Shute and Efford residents would be notified when it was installed. Clerk to check with volunteer that any training given to residents is general information only and not a demonstration of the defibrillator.
09/11/21 Councillor’s Reports
9.1 To consider any Councillor reports for areas of responsibility
Update on Neighbourhood Watch Co-ordinator – there was no update
Update on appointment of Snow Warden and storage of towable gritter - The parishioner who had expressed an interest in the Snow Warden role could not insure their vehicle as required so would not be able to undertake the role. Storage had been found for the towable gritter and it was hoped the gritter could be moved shortly.
9.2 Playing Fields
9.2.1 To note weekly inspections reports
A copy of the latest reports was supplied to the Clerk. No new issues were identified
9.2.2 Update on meeting with MDDC to carry out risk assessment. To note response from insurance company re a post installation inspection of the new equipment
Clerk to try and arrange a meeting for a Monday. The insurance company did not require a post installation inspection report
9.2.3 Update on quotes for replacement wooden cross bars/upright for toddler swing and quote for new metal replacement
One quote had been received for a metal replacement frame for the toddler swings a further quote was pending. The quotes for replacement wooden bars/uprights had been chased.
9.2.4 Update on grant application to Viridor Credits
Two quotes had been received from one company and another two were pending.
10/11/21 Clerk’s Report -None
11/11/21 Devon County Council
11.1 Report from DCC Councillor, Cllr M Squires on DCC business relevant to the parish
There was no report
12/11/21 Miscellaneous Correspondence
Various newsletters circulated; Policing update.
13/11/21 Minor Matters and Items for Future Agenda
None noted
14/11/21 Date of next meeting: Wednesday 15 December 2021, at 7.30 pm, at the Village Hall
End of formal business
The meeting closed at 8.30pm