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Minutes Council AGM May 5 2026

Draft Minutes Annual General Parish Council Meeting 05 May 2026

Minutes of the Annual General Meeting of Stoodleigh Parish Council held on Tuesday 05 May 2026 at 7.00pm at Stoodleigh Village Hall

 

Members present : Cllr W Knowles Cllr J Widdowson  Cllr G Parkman Cllr J Mansfield Cllr C Payne Cllr D Wotton

Members of the Public present - 8

  1. Election of Chairman.

Cllr J Widdowson took the chair for this agenda item.

Cllr Widdowson thanked Cllr Knowles, the current Parish Council Chairman for all he has done in the past year.

Cllr Widdowson confirmed that Cllr Knowles was prepared to stand as Parish Council Chairman for another year and invited any other nominations for Chairman.

Cllr D Wotton proposed Cllr Knowles as Chairman, seconded by Cllr Payne and agreed unanimously.  The Declaration of Acceptance of Office was duly signed.

  1. Election of Vice Chairman

Cllr Knowles took over the Chair for the remainder of the meeting.

Cllr Knowles thanked Cllr Widdowson, the current Vice Chairman for his support over the past year and especially for picking up on detail.

Cllr Knowles confirmed that Cllr Widdowson was prepared to stand as Parish Council Vice Chairman for another year and invited any other nominations for Vice Chairman.

Cllr Knowles proposed Cllr Widdowson as Vice Chairman, seconded by Cllr D Wotton and agreed unanimously.  The Declaration of Acceptance of Office was duly signed.

  1. Apologies

Cllr R Wotton, Cllr S Lodge (may join later), Cllr C Adcock (may join later), Cllr M Stratton

  1. Declarations of Interest

None declared

  1. Retiring Chairman’s report

The Chairman thanked all the Councillors for their continued support.  The Chairman gave separate thanks to each Councillor, noting specific contributions to the work of the Parish Council. The Chairman also thanked the Clerk who joined last year.

The Chairman thanked the residents of the Village for their support and gave particular thanks to Geraldine Talbot for covering the website and to Phil Talbot for mentoring the Chairman on Parish Council matters.

  1. Allocation of responsibilities.

Planning – Cllr Payne.  It was agreed that the current format works.  The Parish Councillors do not have time to visit the site of every planning application. 

Personnel – HR type policies and documents are covered on the DALC and NALC websites.

Finance – Continue with current three signatories.  The possibility of using on line banking was discussed and agreed unanimously that this should be taken forward.

  1. Areas of possible liaison for Councillors

Cllr Parkman said he wished to resign from the Parish Council. He said he has been a Councillor for many years and felt it is time to pass over to someone else.  The Chairman thanked Cllr Parkman for all he has done and said he was very sorry to lose him from the Parish Council.

A new Parish Councillor will need to be appointed following the set procedure.

Website – G Talbot content to continue to cover

Police – Cllr Widdowson is official link.  Cllr Knowles proposed Cllr Widdownson should continue, seconded by Cllr Mansfield

Playground – Cllr Widdowson

Footpaths – Cllr D Wotton

Highways – Cllr Knowles

Representative for the Parish Hall Committee – in her absence, Cllr R Wotton was suggested, subject to her agreement

Defibrillators – responsibility and the rota, Cllr Widdowson and Cllr Mansfield to continue.

  1. Official documentation – reminder that all Parish Councillors need to keep their Register of Interests up to date and make any necessary changes.
  2. no item 9 on the agenda.
  3. Finance – a copy of the budget for the coming year, together with income and expenditure for the previous financial year was circulated. The budget is as agreed at the November meeting.

Meeting ended 19:25

 This meeting was immediately followed by a Parish Council meeting (separate Agenda)

 

Clerk to Stoodleigh Parish Council

27/04/2026