18 May 2023

UPLOWMAN PARISH COUNCIL
AGENDA FOR ANNUAL MEETING on THURSDAY 18th May 2023

To be held in Uplowman Village Hall, starting at 7.30pm
The meeting will start with an open session, when a report will be given on the past year and parishioners may raise matters of concern.

Links to a full set of papers and the Draft Audit papers for 2023.

Cllrs Jane Lock & Gill Westcott (Cannonsleigh) will introduce themselves.

1. Attendance & Apologies for absence. Councillors will sign their Acceptances of Office
    1.1 Election of Chair for 2023-4 and proposals to fill vacancies

2. Reports from DCC and MDDC.

3. Minutes of last meeting (16th March 2023).
    3.1 Matters arising from Minutes of previous meeting not covered elsewhere.

4. Finance and procedures
    4.1 Current position :
       Bank balance at last meeting :                            £6,005.09
       Income since (Precept,S106, mag, Nat Lottery)  £18,862.11
       Expenditure authorised on/since 16 Mar 2023:      £2,029.13
       Current balance:                                               £22,838.07
    4.2 Payments for approval:
      Cornilleau UK, £1186.98, confirm payment for Table Tennis table already made
      R Hodgson, Expenses (£84.40, including Membermojo subscription)
      Community First Trading Ltd (either £171.04 or £162.48 for 3 years),     Insurance premium
      Cllr M Moore (£78.44p) for attending NALC conferences.
      Redwoods Inn (£134.59) for grass cutting
    4.3 Consider and sign Annual Governance statement
    4.4 Consider and sign Annual Accounting statement
    4.5 Consider and sign Certificate of Exemption From Limited Assurance Review.

5. Planning
    5.1 23/00684/PIP: Land at Stonebridge, 2 self-builds, to be discussed.
    5.2 22/01345/FULL: Chamberlains, relocate equestrian building. UPC no object, decision awaited
    5.3 22/02326/F, Hill Farm, erect ag workers cottage. MDDC permitted
    5.4 23/00385/FULL: Hill farm erect shed, decision awaited
    5.5 23/00354/FULL: Willow Barn, erect holiday cottage. UPC objected, decision awaited
    5.6 23/00472/FULL: Widhayes: Cattle Shed, UPC no objection
    5.7 23/00541/HOUSE: Sanctuary Fm Hse convert garage. UPC no objection, decision awaited
    5.8 23/00372/FULL: Land off Upowman Rd, concrete Yard: Permitted
    5.9 23/00498/FULL: Beer Down, erect shed – to be discussed
    5.10 Consultation about proposed tip at Greenway. Site inspected, to be discussed

6. Community Projects and matters.
    6.1 Village signs update.
    6.2 Broadband update
    6.3 Trim Trail update. Funding in place, started ordering.
    6.4 Coronation crab-apple tree planted 07 May
    6.5 Use of £275 from Parish Magazine plus £250 held from 2022-3

7. Environment & Healthy living
    7.1 Reducing Uplowman’s carbon footprint proposals

8. Correspondence (See attached list plus any correspondence received after this notice)
    8.1 Environment, SWW, etc:
    8.2 Local Plans and Surveys.
    8.3 General Correspondence
    8.4 Village projects

9. Hall & Recreation Association Report

10. Emergency Planning & Neighbourhood Watch

11. Parish Roads/Paths.

12. Date of next meeting (Thursday 20th July 2023).