September 2012
UPLOWMAN PARISH COUNCIL: MINUTES OF MEETING, Held on 6th September 2012 at the Village Hall, Uplowman, starting at 8.00pm. Approved on 22 Nov 12.
2 members of the public present plus Cllr R Radford (MDCC). Minutes taken by R Hodgson, Clerk. Action points in bold.
1. MEMBERS PRESENT
1.1 Present: Cllr T Milner (Chairman),Cllr K Lovell, and Cllr A McCombe. It was confirmed that 3 constitutes a quorum.
2. PROCEDURAL MATTERS
2.1 Apologies for absence had been received from Cllr R Norman (Agricultural duies), Cllr R Branton (Agricultural duties), Cllr V deHann (family matters) and Cllr R Adcock (family matters)
3. MINUTES OF LAST MEETING (19th July 2012)
3.1 The Minutes of 19th July had been circulated previously. No errors or omissions were reported and the Minutes were duly signed by the Chair as a true record of that meeting.
4. MATTERS ARISING FROM THE MINUTES
4.1 There were no matters arising from the previous minutes that would not be addressed under the Agenda.
5. FINANCES
5.1 Current Balance: £8.134.93
Income since last meeting £ 0.00
5.2 The following payments were approved and cheques signed to effect the disbursements:
Clerk's Salary Mar-Sept plus expenses (£480.00 + £9.00)
John Veen, for grass-cutting (£192.00)
UHRA for Hire of Hall (£38.00)
Audit Commission, Fee for Annual Audit (£60.00)
5.3 Revised Code of Conduct. This had been put into its final draft and its acceptance by Uplowman parish Council was approved unanimously.
5.4 Annual Audit: The External Auditor had returned the audit statements without any comment or need for change.
6. PLANNING/LICENSING APPLICATIONS
6.1 12/0274/F: Melway Stab Mini Skips Transfer site. Application would need to be made to DCC but no such application had yet been advised to UPC
6.2 12/0760/F: 2 Locks Cotts, erect orangery. Application had been granted by MDDC
6.3 12/0774/F: Crosswinds: convert garage to annexe, replace Garage. Application granted by MDDC
6.4 12/1138/F: Locks Fm change live-work unit to holiday lets
6.5 12/1149/F: Locks Fm: erection holiday unit. This matter was discussed at the meeting. The application did not appear to affect neighbouring properties and UPC had no objection and the Clerk would inform MDDC accordingly.
6.6 12/1071/MF: Solar Farm at Willand, for information. This application was outside the Parish boundary. MDDC now had a policy of informing neighbouring councils of all energy infrastructure applications.
6.7 A Proposed Charging schedule for Comm Infrastructure Levy had been provided by MDDC for comment. UPC had no comment.
7. CORRESPONDENCE
A list of correspondence received and sent had been circulated. Attention was drawn to the following items of interest that were not covered elsewhere:
7.1 MDDC would be holding a State of the District debate on 30th October. The Clerk would not be able to attend. Cllr Milner would check his diary and attend if possible.
8. HALL AND RECREATION ASSOCIATION
8.1 In the absence of Cllr Adcock there was no report from Uplowman Hall and Recreation Association.
9. EMERGENCY PLANNING AND NEIGHBOURHOOD WATCH
9.1 PCSO Sims had informed the Clerk that there had been no crimes reported in Uplowman parish since before the previous meeting.
10 VILLAGE IMPROVEMENT PROJECTS
10.1 Neighbourhood planning: Councillors had met informally at Lower beer to discuss ways of getting a neighbourhood planning process underway. It was agreed that
- Cllr deHann would talk to the school about making the 3-D village map as a school project
- Cllr Milner would list consultee groups and collect data on village businesses
- Cllr McCombe would draft a leaflet explaining the purpose of the consultation and informing parishioners that a consultation was to happen. When this was agreed it would be circulated to all parish residents.
10.2 The school warning lights had been installed and should be operating within a few days.
10.3 Cllr Milner would explore possible links with Sampford Peverell PC to develop a project to provide signage about the leat using the currently available Town and Parish Fund money.
10.4 Cllr Lovell would investigate sources and costs of benches to be funded by the donation held in Parish funds.
11. STATE OF ROADS IN PARISH
11.1 The road between School lane and Whitnage had bad potholing. Cllr Milner noted that the procedure for reporting these was now given on the Uplowman website.
12. DATE OF NEXT MEETING
The next meeting was scheduled for Thursday 15th Nov 2012. However, the Clerk later informed Members that, due to the Police and Crime Commissioner elections due on that day, the PC meeting had been postponed to 22nd November in the Hall starting at 7.30pm with public discussion.
The meeting closed at 9.20pm
Public discussion.
It was noted that one of the seats on the Green had been removed. This had a memorial plaque on it, which should be replaced onto any new seat. Cllr Milner would follow this up. Cllr Lovell would investigate local suppliers for a replacement seat.
It was note that the light at the entrance to the Hall was broken.
In response to a question, Cllr Milner said that there had been no advice received of a planning application to DCC for the proposed waste transfer station at Melway Stables. The questioner expressed concern over the traffic that such a station might generate. Cllr Milner said that any application received would be considered on its merits following a site inspection.