March 2013

MINUTES OF MEETING Held on 21st March 2013 at the Memorial Hall, Sampford Peverell, starting at 8.00pm. Approved on 16 May 2013

Cllrs D Hannon (DCC), R Radford (MDDC), PCSO Simms and one member of the public present. Minutes taken by R Hodgson, Clerk. Action points in bold.

1. MEMBERS PRESENT

1.1    Present: Cllr R Branton (in the Chair), Cllr R Adcock, Cllr V deHann and Cllr A McCombe.

2. PROCEDURAL MATTERS

2.1    Apologies for absence had been received from Cllrs T Milner (on leave) and K Lovell (family illness)

3. MINUTES OF LAST MEETING (17th January 2013)

3.1     The Minutes of 17th January had been circulated previously. No errors or omissions were reported and the Minutes were duly signed by the Chair as a true record of that meeting.

4. MATTERS ARISING FROM THE MINUTES

4.1    The new seat had been installed on the Green, leaving two protruding angle irons still to be cut off.

5. FINANCES

5.1     Current Balance:                        £4,546.63

            Income since last meeting                 £ Nil

5.2The following payments were approved and cheques signed to effect the disbursements:

    R Hodgson, Clerk's Salary and expenses since September (£480.00+£9.25 = £489.25)

    SP Hall, for hire (£ 10.00)

    Donation to Ring & Ride (£25.00)

    T Milner, reimburse for new seat (£549.00)

5.3The Clerk presented draft end-of-year accounts for information. There were no queries and these would be finalised in due course.

5.4It was agreed to again invite Mr J Veen to undertake the cutting and maintenance of the grassed areas around the centre of the village. The Clerk would inform Mr Veen.

5.5The Clerk's annual appraisal had been undertaken. The Chair informed the meeting that tjhis had been satisfactory. All were appreciative of the clerk's work and he offered the thanks of the PC to the Clerk. In the Clerk's absence a discussion was held on the salary proposed for the clerk for the coming year. It was agreed to increase the Clerk's salary by £25pa to £985.

6. PLANNING/LICENSING APPLICATIONS

6.1    12/01518/MFUL Nether Mill solar farm - UPC objected to change of use

6.2    13/00014 Westmead extensions - UPC raised no Objection and MDDC has approved

6.3    13/00128F School House Annex Remove Condition 5 UPC did not Object but noted further development would not be viewed favourably

6.4    12/01664/MFUL Gt Curham Farm, Brithem Bottom. solar Fm 20.8ha. Outside of Parish.

6.5    13/00185/MFUL Buckhayes Fm, Cove solar 15.2ha. Outside of parish.

It was agreed to object to items 6.4 and 6.5 on grounds that the change of use of prime agricultural land should not be permitted. The Clerk would write accordingly to MDDC

6.6    The Clerk had received a letter objecting to apparent development on land at East Mere Cross. This was discussed and it was agreed to refer the matter to the Enforcement Officer. The Clerk would do this.

7. CORRESPONDENCE

A list of correspondence received and sent had been circulated. Attention was drawn to the following items of interest that were not covered elsewhere:

7.1    There were no correspondence issues raised that were not covered elsewhere on the Agenda.

8.  HALL AND RECREATION ASSOCIATION

8.1    The damaged showers had been fixed for considerably less than the original estimate. A new mower had been obtained and was being stored in a container adjacent to the Hall. Mrs J Green had taken over from Mrs P Holley as Chair of the Trustees.

8.2    It was noted that the dog fouling on the field was not as bad as previously.

9.    EMERGENCY PLANNING AND NEIGHBOURHOOD WATCH

9.1    PCSO Sims reported two crimes since the last meeting, being 'other' burglaries in outlying sheds. He urged all to ensure that sheds are secured and to report all suspicious activity. He also recommended joining the community messaging service to get email and text alerts of suspicious activities.

10.    VILLAGE IMPROVEMENT PROJECTS

10.1    Neighbourhood planning: The school had repained the 3-D map. The school was still working on it.

10.2    The TAP fund was now out of time. The Clerk would enquire whether there was any possibility of funding for the dog bin (see below).

10.3    A new seat had been obtained and installed on the Green. Two angle irons still needed to be cut off.

10.4    The Clerk had met with an officer of MDDC and discussed location etc for a dog-waste bin opposite the junction with Uplowman hill. It would cost about £450 and MDDC would then empty it for no additional cost. It was agreed to proceed with this. The Clerk would discuss with the landowner and follow up with MDDC.

11. STATE OF ROADS IN PARISH

11.1Roadworks were underway in the Fairoak area and the sign at Whitnage had been fixed. Much of the winter's damage had now been dealt with.

12. DATE OF NEXT MEETING

The next meeting was scheduled for Thursday 16 May. This would be the Annual General Meeting of the PC.

The meeting closed at 9pm

Public discussion.

Cllr Hannon informed the meeting that the Eastern Urban extension of Tiverton would create a big development and generate issues around transport on the Uplowman side of Tiverton. Anyone concerned could keep in touch via the Tiverton Eastern Action Group.

It was noted that the School Path lights were now working well.

Uplowman PC MINUTES 21/03/13