Minutes of 19th March 2015
MINUTES OF MEETING Held on 19th March 2015 at the Village Hall, Uplowman starting at 7.35pm. Approved on 13 May 2015.
Cllr R Radford (MDDC) and 3 members of the public present. Minutes taken by Mr R Hodgson, Clerk. Action points in bold.
1. MEMBERS PRESENT
1.1 Present: Cllr T Milner (Chairman), Cllr R Norman, Cllr R Branton, Cllr K Baugh, Cllr R Adcock, Cllr S Floyd.
2. PROCEDURAL MATTERS & APOLOGIES
2.1 Apologies for absence had been received from Cllr A McCombe, who had work commitments.
3. MINUTES OF LAST MEETING (15 January 2015)
3.1 The Draft Minutes of the meeting of 15th January had been circulated. The Minutes were agreed and were signed as a true record of that meeting.
4. MATTERS ARISING FROM THE MINUTES
4.1 There were no matters arising from the previous meeting that would not be addressed by Agenda items
5. FINANCES
5.1 Current Balance: £2558.30
Income since last meeting (reimbursed planning fee from UPPC) £ 97.50
5.2 The following payments were approved and cheques signed to effect the disbursements:
UHRA, for hire of hall, July 2014-March 2015 (£62.50)
J Veen, for grass cutting (£50.00)
R Hodgson, for salary and expenses (£510.90)
It was noted that £1800 had been paid, as agreed at 15 January, to R Norman for repairs to Hall car park
5.3 The Clerk presented draft accounts for 2014-5, commenting that finalised figures would be available at the May meeting. There were no comments.
5.4 It was agreed to reappoint W J Veen to maintain the grass around the village. Being locally based, Mr Veen was able to carry out his work when needed and when conditions permitted and all expressed gratitude to him.
5.5 The Clerk left the room while his salary for 2015-6 was discussed. It was agreed to increase the Clerk's salary in line with the recommendation of the SLCC by 2% to £1020 pa. The Clerk's appraisal would be conducted after May.
6. PLANNING/LICENSING APPLICATIONS
6.1 14/02127/F: Hill Fm, convert barn. UPC had not objected and MDDC's decision was awaited.
6.2 15/00128/F St Peter's toilet. Submitted in UPC's name. Outcome awaited.
6.3 14/02108/PNG: Land at Stoney Lane change of use to dwelling, approved by Prior Notification
7. CORRESPONDENCE
A list of correspondence received and sent had been circulated. Attention was drawn to the following items of interest that were not covered elsewhere:
7.1 The Clerk had received a copy of the Local Plan Review for comment. The Consultation period had now been extended to the end of April.
8. HALL AND RECREATION ASSOCIATION
8.1 UHRA had replaced the tables with circular ones, preferred by receptions and dinner events. They had considered installing internet but had been advised that a new pole would be required, increasing the cost significantly. Cllr Milner suggested that a satellite connection might be more cost effective and Cllr Adcock said he would investigate that option. The Clerk would enquire about grants for Internet access in Halls.
9. EMERGENCY PLANNING AND NEIGHBOURHOOD WATCH
9.1 PCSO Simms had sent the Police report stating that during January to February there had been no crimes or reported incidents.
10. VILLAGE IMPROVEMENT PROJECTS
10.1 Councillors had met at the Leat as agreed. The owner of Waterside was looking into the issues but no further information had been received since then.
10.2 In the absence of Cllr McCombe there was no discussion of the telephone kiosk.
10.3 MDDC had agreed to fund the proposed benches at the Hall. The Clerk had made enquiries as to the process for application and a reply was awaited.
10.4 TAP Fund. It was agreed to apply for funds to purchase junior goal posts and other sports equipment. Halberton and Sampford Peverell PCs had agreed to support the application. The Clerk had drafted the forms and would submit them.
10.5 A Parishioner had offered to fund construction of a tennis court in the village. There was considerable discussion over the possible location of the court. The foot ball pitch could not be moved due to constraints imposed by the original donor of the field and there was not space to put the court alongside the road. The favoured location would be in the north east corner of the field but there could be impacts on the neighbouring property. Cllr Milner expressed concern that if the area was to be solely a tennis court it might not be used much and he suggested that a multi-use surface would be better. The school should be consulted over use. A meeting would be set up with the proposed donor of the court, who had agreed to submit the planning application for further consideration.
10.6 There had been a suggestion to hold a Parish Social event during June. This would be considered by all for decision in May.
11. STATE OF ROADS IN PARISH
11.1 Parish roads were currently in good condition.
12. DATE OF NEXT MEETING
The next meeting was scheduled for WEDNESDAY 13 May 2015.
The meeting closed at 9.15pm
Public discussion.
It was noted that the election of the new Parish Council would be held on 7th May. As all prospective councillors would need to be proposed and lodge the nomination papers with MDDC by 9th April, the Clerk had nomination packs available.
Minutes of 19 March 2015