Minutes of UPC Meeting on 3 September 2015
UPLOWMAN PARISH COUNCIL: MINUTES OF MEETING Held on 3rd September 2015 at the Village Hall, Uplowman starting at 7.50pm. Approved on 19 November 2015
Cllr D Hannon (DCC) present. Minutes taken by Mr R Hodgson, Clerk. Action points in bold.
1. MEMBERS PRESENT
1.1 Present: Cllr T Milner (Chairman), Cllr R Branton, Cllr K Baugh, Cllr R Adcock, Cllr R Norman, Cllr A McCombe and Cllr S Floyd .
2. PROCEDURAL MATTERS & APOLOGIES
2.1 All were present. Cllrs Branton and Baugh had advised late arrival due to work commitments and both arrived at approximately 8.15pm.
3. MINUTES OF LAST MEETING (16 July2015)
3.1 The Draft Minutes of the Meeting on 16th July had been circulated. The Minutes were agreed without change and were signed as a true record of that meeting.
4. MATTERS ARISING FROM THE MINUTES
4.1 There were no matters arising from the previous meeting that would not be addressed by Agenda items
5. FINANCES
5.1 Current Balance: £5276.04
Income since last meeting (donation from closure of UAWN): £173.50
It was noted that the Uplowman and Whitnage News account had been closed and the remaining money passed to the UPC for works in the Parish.
5.2 The following payments were approved and cheques signed to effect the disbursements:
J Veen, for grass cutting and refurbishment of noticeboard (£150.00)
R Hodgson, Salary and Clerk's Expenses (£510.00 + £15.60)
M Tapp, reimburse for purchase of goal posts (£305.95)
5.3 The External Auditor had reported no matters of concern but had noted that in future an explanation would be needed if the internal audit post-dated acceptance of the accounts by UPC councillors.
5.5 The Clerk's Appraisal was due. TheChair would consult appropriately and arrange a face to face meeting in September. Cllr Branton would attend the face to face meeting as well.
6. PLANNING/LICENSING APPLICATIONS
6.1 15/01342/F: Green End House: Extension: This was discussed at the meeting. It was agreed that UPC had no objection to the application.
6.2 15/0789/Full: Recreation Field, Erection of Tennis Court, had been granted by MDDC
6.3 15/0979/OUT: Little Chase: Erection of dwelling, had been refused by MDC
7. CORRESPONDENCE
A list of correspondence received and sent had been circulated. Attention was drawn to the following items of interest that were not covered elsewhere:
7.1 A letter had been received from Mrs A Adcock noting that historic trees were being removed. After discussion it was agreed that her letter be passed to the District Tree Officer and that Mrs Adcock be invited to consider an honorary role monitoring trees of concern.
8.HALL AND RECREATION ASSOCIATION
8.1 Broadband was now available in the Hall. A password was required to access the wifi. Cllr Adcock would inform UPC of the cost of accessing the internet in case this would be useful at meetings.
9. EMERGENCY PLANNING AND NEIGHBOURHOOD WATCH
9.1 PCSO Simms was away and no report had been received.
10. VILLAGE IMPROVEMENT PROJECTS
10.1 There was concern that the leat bank was being damaged by cars parking on the adjacent verge. Options might include moving the carriageway away from the leat. It was agreed that the Clerk would consult with the Area Highways team regarding ownership of the road verges and to seek their comments, copying Cllr Hannon into communications.
10.2 Two quotes had been obtained for the Hall seating. These would include a concreted area. A detaild plan of the proposal was still outstanding. Cllr Adcock would draw up plans showing details of what was proposed for submission to MDDC for Section 106 funds.
10.3 Refurbishment of the Telephone box had been costed at approximately £500. Cllr Milner had applied for funding to the National Lottery, without success.
10.4 Planning permission had been granted for the proposed tennis court, which was now under construction.
10.5 Given the delays in starting the tennis court it seemed unlikely that an opportunity would arise this year for a social event in association with its opening. The Clerk reminded UPC that the holding of an annual village meeting is a legal requirement that the Social event fulfilled.
10.6 The noticeboard had been cleaned and re-stained. Mr Veen had reported that it remained stable and had firmed up the supporting posts.
10.7 One of the fingers of the finger sign-post in the centre of the village had broken. A number of parishioners had expressed a desire to keep this historic cast iron sign and an estimate of £600 to repair and repaint it had been obtained. After discussion it was agreed to ask Area Highways whether they could put the cost of a new sign post towards this. Cllr Hannon said that if Highways were unable to assist then funding was available in his Locality Budget.
11. STATE OF ROADS IN PARISH
11.1 There were some holes in the roads but generally the highways were in good repair.
12. DATE OF NEXT MEETING
The next meeting was scheduled for Thursday 19th November.
The meeting closed at 9.30pm
Public discussion.
There had been no public discussions