Agenda for February 2025 meeting
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 6 February 2025 at 7.00pm
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 30 January 2025
Signed Jane Hole
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 851148
Public Participation
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/02/25 Apologies
To receive apologies
02/02/25 Declaration of Interest
To receive declarations of personal interest (PI) and disclosable pecuniary interests (DPI’s) in respect of items on this agenda
03/02/25 Minutes of the last meeting held on Thursday 5 December 2024 (previously circulated)
To be agreed and signed as a true record
04/02/25 Newton St Cyres Parish Council Issues relevant to Mid Devon District Council
4.1 Planning Applications
24/01704/HOUSE - Installation of 3 roof windows at Bidwell Barton House Newton St Cyres – no comment submitted under delegated authority
25/00034/HOUSE - Erection of a two storey side extension at 10 Tytheing Close, Newton St Cyres
4.2 Planning Decisions - None
4.3 To consider Community Risk Register as supplied by MDDC – circulated separately
4.4 Update from Crediton Cluster meeting/meeting MDDC Cllrs at Phoenix House – Cllr L Ouldridge
4.5 Report from District Councillors on issues relevant to the parish
05/02/25 Newton St Cyres Parish Council issues relevant to Devon County Council
5.1 Report from County Councillor on issues relevant to the Parish
5.2 Update on Boniface Trail
06/02/25 Finance
6.1 To agree Payments and note Receipts:
|
Expenditure – current account |
£ |
Receipts – current account |
£ |
|---|---|---|---|
|
Bank Charges (Nov and Dec) |
12.00 |
None |
|
|
Ian Salter bus shelter cleaning |
32.00 |
|
|
|
MDDC – litter bin collection at Rec |
312.00 |
Receipts Car Park Maint acct |
|
|
J Hole – Salary and expenses Dec – already paid |
403.24 |
Interest 31/12/24 |
44.57 |
|
HMRC – PAYE Dec – already paid |
59.00 |
|
|
|
J Hole – Salary and expenses January 2025 |
407.69 |
|
|
|
HMRC – PAYE Dec January 2025 |
59.00 |
|
|
6.2 To approve on-line authorisation for this month’s payments
6.3 Balances (after above transactions)
6.3.1 Parish Council Current Account balance: £7,971.47
6.3.2 Footpath Account: £788.02 (included in Current Account balance)
6.3.3 Parish Hall Car Park maintenance fund balance: £6,698.94 (separate Bank account)
6.4 Financial Statement and Budget Monitor
6.5 To consider acceptance of Locality grant from D/Cllr M Squires for £500.00 towards wig wags/signage for the school
6.6 To consider increase in cost of grass cutting – details circulated separately
6.7 To agree S106 grant application for replacement swing at NSC Rec Ground. To agree who will take forward plan for refurbishment/install of new play equipment at the Rec
07/02/25 Other Parish Council Matters
7.1 To note finalised Code of Conduct for Arboretum and Risk assessment – circulated separately
7.2 Quarterly Report – Emergency and Resilience – Cllr L Ouldridge
7.3 Quarterly Report – Publicity and Community Engagement – Cllr J Browne/Cllr J Rimbon-Whittaker
7.4 To consider if the bus shelter at Half Moon should be repaired or taken down? To consider Information from DCC re matched funding – see below
7.5 To agree date for Parish meeting to discuss road priorities
7.6 Update on Britian in Bloom entry
7.7 To note grant letters have been sent to the Church, Rec Ground and Parish Hall
7.8 To note rota for Parish Council Surgeries – see below (Cllrs to swop if not available)
7.9 Email migration – is everyone on the new platform?
7.10 Housing Action Group – is there any interest in setting up a local group?
7.11 Update on progress with verges and paths maintenance schedule – Cllr J Dean and RWS
7.12 Recruitment of new Parish Councillors
7.13 Volunteers policy – how to thank volunteers and volunteer of the year award
7.14 Allotments – report on weather damage and to consider any action needed.
08/02/25 Forward Agenda Planner/Minor Matters and Items for Future Agenda
8.1 Review of agenda planner for future meetings. Copy circulated
09/02/25 Date of next Parish Council meeting: Thursday 6 March 2025 at 7pm in the Club Room
End of Formal Business
Public Participation
Agenda Item 4.3
MDDC - Community Risk Register
Agenda Item 6.4
Agenda Item 7.4 (email from DCC Integrated Public Transport)
We currently have some funding from our Bus Service Improvement Plan allocation which we are offering to Parish/Town Councils to assist with obtaining a new shelter or refurbishing/replacing old ones. We can offer 50% match funding, normally up to a total of £5500 per shelter. We do ask to see the spec of any new shelters, to check they are of a standard we are happy with (in terms of appearance, quality and longevity), also to have commitment that the local council will own and maintain the shelter going forward.
If the locations are suitable for an advertising shelter, it may be that a Fernbank advertising shelter can be installed. Although the local council would still need to make a contribution for the shelter to be installed, Fernbank would then agree to adopt and maintain going forward.
Below are some details of various shelter companies - if the council would like a conversation around this to progress then please let me know.
Hope this is helpful....
|
Material |
Street View Link |
Street View Link |
Company |
Contact Details |
|
Wood |
Littlethorpe |
|||
|
Metal |
Euroshel |
Stainless Steel Bus Shelters - Euroshel, the UK shelter specialists |
||
|
Metal |
Fernbank |
|||
|
Metal |
Externiture |
Here is another option which may be slightly cheaper..... they have just installed in Combe Martin ... it was from a company called Glasdon - Bollard, Litter Bin & Smoking Shelter Suppliers - Glasdon UK
Agenda Item 7.7
Agenda Item 7.8
Rota for Parish Surgeries
Date Organisation Cllr attending
Feb 8 Arboretum Cllr G Barnell
Mar 8 PCC Cllr J Dean
Apr 12 Parish Hall Cllr D Harris
May 10 PCC Cllr M Herpoldt-Bright
Jun 7 Garden Club Cllr L Ouldridge
Jul 12 PCC Cllr J Rimbon-Whittaker
Aug 9 Parish Hall Cllr G Barnell
Sep 13 PCC Cllr J Dean
Oct 11 Arboretum Cllr D Harris
Nov 8 Not allocated yet Cllr M Herpoldt-Bright
Dec 13 PCC Cllr L Ouldridge
Agenda Item 8.1