Agenda for December 2018 meeting

Newton St Cyres Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a Meeting of the above named Parish Council will be held in the Parish Hall Club Room on Thursday 6 December 2018 at 7.30pm. 

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder. 

Dated this 30 November 2018

Signed                    Jane Hole

Clerk to the Parish Council        parishclerk@newtonstcyres-pc.gov.uk          01392 851148

Business to be Transacted

Public Participation

• Police Report
• Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. 

Formal Business

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)

01/12/18     Apologies

To receive apologies

02/12/18     Declaration of Interest

2.1              Register of Interests.  Councillors to update as required

2.2              Personal Interests.  Councillors must declare any personal interest in items on the agenda and their nature.

2.3              Prejudicial Interests.  Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item. 

03/12/18     Minutes of the last meeting held on Thursday 1 November 2018 (previously circulated)

To be agreed and signed as a true record 

04/12/18     To consider applicants for co-option

Standing orders to be suspended whilst candidates make a five-minute presentation on why they wish to be a parish councillor.  Standing orders will be reinstated whilst councillors vote on appointment.  Successful candidate to sign declaration of office form and join the meeting

Candidates:  Liz Ouldridge and Damian Hodge 

05/12/18     Mid Devon District Council

5.1              Planning Applications:    

18/01794/FULL - Conversion of barn to two holiday units at Ford Farm, Newton St Cyres

18/01800/MFUL - Construction of an on-farm anaerobic digestion plant and associated infrastructure at Lords Meadow Industrial Estate, Crediton

5.2              Planning Decisions:

18/01422/NMA - Non-Material Amendment to allow alterations to rear elevation at The Old School, West Town Road, Newton St Cyres

18/01645/NMA – Non-material amendment for 18/00213/MARM to allow an amendment to Lambourne house type to include additional windows, material change from brick to render for a number of garages, plot 16 handed, plot 18 amended chimney detail at Station Road, Newton St Cyres - approved

18/01181/LBC - Listed Building Consent for installation of new staircase at Ash View Cottage, Newton St Cyres – approved

18/01641/NMA  - for 16/00532/FULL - to change original timber pergola to a glass cover  at Elms House, Newton St Cyres - approved

5.3              Consultation on internal procedures - illegal encampments on MDDC land – details circulated separately   

5.4              To note that a new application can be made to nominate the Crown & Sceptre as a community asset – to agree action

5.5              Consultation on S106 Governance arrangements – details circulated separately

5.6              Report from Cllr P Hare- Scott 

06/12/18     Finance

6.1              To approve signatures for this month’s cheques

6.2              Parish Council Receipts Current Account: None

6.3              Parish Council Payment Current Account:

Item	Payee	Purpose	Amount £
6.3.1	Citizens Advice	Grant	100.00
6.3.2	DALC	AGM Cllrs D Baker & J Enright	50.00
6.3.3	Signs Express	DAAT Sign for Rec	60.00
6.3.4	Parish Magazine Printing	Winter Newsletter	61.60
6.3.5	J Hole	Salary and expenses	322.90
			£594.50

6.4             Balances (after above transactions):       

6.4.1          Parish Council Current Account balance: £15,899.08

6.4.2          Footpath Account: £388.02 

6.4.3          Car Park resurfacing fund balance: £3,001.04

6.5              Financial Statement and Budget Monitor 

6.6              Quarterly Bank Reconciliation – available at the meeting for signing

6.7              To consider if a new BKV sign should be purchased for the village green (about £60) or if the sign should now be removed as it was won six years ago

6.8              To agree format of future payments to key village organisations (see below)

6.9              To agree budget and set precept for 2019/2020 (draft circulated separately) 

07/12/18     Matters raised by the Chair

7.1              To note report from Devon Resilience Forum (circulated separately)

7.2              Parish Council response to non-material amendments to planning applications as noted in 5.2 above

 

08/12/18     Councillor’s Reports    

8.1              Re-allocation of duties to newly elected councillor

8.2              Areas of Responsibility reports. 

 

09/12/18     Clerk’s Report  

9.1              To agree Christmas card list

9.2              To agree that Councillor packs will not have copies of policies etc as these will be available on the website and where possible more documents will be posted online to reduce copying

 

10/12/18     Parish Council

10.1            Review of action plan and areas of responsibility (drafts circulated separately)

10.2            Review of new e-mail addresses

10.3            To consider an input to a Rural Mental Health agenda to be discussed by Raddon Hills Group

10.4            To consider supporting a Village Focus board in the Parish Hall (see request below)

10.5            To agree if the new school path should go ahead and if so which grants should be applied for (eg TAP, Lottery)

10.6            To agree final updated version of Community Resilience plan and to note minutes from Co-ordinators meeting (circulated separately)

10.7            To agree maintenance works required around parish – details available at meeting 

11/12/18     Devon County Council

11.1            Outstanding Highways issues (see below)

11.2            New DCC issues – Sand Down Lane flooding at junction with A377

11.3            Report from Cllr M Squires 

12/12/18     Miscellaneous Correspondence - A list will be available at the meeting

13/12/18     Minor Matters and Items for Future Agenda

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.  Councillors are respectfully reminded that this is not an opportunity for debate or decision making. 

14/12/18     Date of next meeting: Thursday 3 January 2019 if required for planning in the Clubroom, Parish Hall, 7.30pm

End of Formal Business - Public Participation

 

Agenda item 6.8

To consider proposal that the wifi payment of 50% of cost to the Parish Hall, grass cutting in the churchyard and payment to the Rec of 25% of rent will be re-classified from grants to obligations.  This will give the organisations certainty with regard to income and allow the Parish Council to plan accordingly.  These organisations will then be able to apply for a grant for other items under the grant giving policy (which requires review).

Agenda Item 10.4

Dear Jane 

I am on the Village Hall committee and recently we have reviewed our notice boards, following the departure of one of our regular users. This has left us with a large notice board empty and we feel it would be a really great opportunity to use this board to publicise the work / activities within the village. The information will be there for about a month and then we will rotate through to another group, so every 12-18 months we would be asking each village group to prepare something.

I thought it would be good to start with the Parish Council for January 2019 and wondered if this is something you would be interested in. I would need any publicity information dropped off and I can then display it for you. This can be work you are doing / general information / publicity to get helpers or members involved. 

Would you be kind enough to discuss this with the parish council and let me know if this is something you would like to do? Any publication can be dropped off at the hall (marked for my attention, I can then drop it back once we change to another group) 

I really hope the parish council will be in agreement with this and look forward to hearing from you.

Kind regards

 

Agenda Item 10.1

Outstanding Highways Issues

1. Concrete blocks by Langford Road – with Bridges and Structures Department
2. Advertising signs on A377 – DCC to put up notices asking for signs to be removed within a month Any that are not will be removed by DCC
3. Curb at new school – Chased with Ian Sorenson
4. Missing bus pole at A377 Crediton to Exeter at Home Farm – with Transport Co-Ordination team
5. Resurfacing of School Hill
6. 20mps in Station Road at school times – under review but unlikely to meet national standard required, however, SCARF request made
7. Manhole cover on bridge in Station Road – reported to DCC and manhole marked up
8. Road surface at entrance to Station Road from A377 – some work has taken place
9. Moving school flashing signs further down A377 – no date agreed for work to take place
10. Overgrown hedges on Langford Road – DCC to write to land owner
11. Cement pile on A377

Outstanding District Councillor Actions

Nil 

 

Meeting information

Grant applications