Agenda for July 2018 meeting

Newton St Cyres Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a Meeting of the above named Parish Council will be held in the Parish Hall Club Room on Thursday 5 July 2018 at 7.30pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.

Dated this 29 June 2018

Signed                    Jane Hole

Clerk to the Parish Council        nsc_pc@outlook.com           01392 851148 

Business to be Transacted

Public Participation

• Police Report
• Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. 

Formal Business

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances) 

01/07/18     Apologies  

To receive apologies 

02/07/18     Declaration of Interest

2.1              Register of Interests.  Councillors to update as required

2.2              Personal Interests.  Councillors must declare any personal interest in items on the agenda and their nature.

2.3              Prejudicial Interests.  Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item. 

03/07/18     Minutes of the last meeting held on Thursday 7 June 2018 (previously circulated)

To be agreed and signed as a true record 

04/07/18     Mid Devon District Council

4.1              Planning Applications:    

18/001813/HOUSE - Creation of a new vehicular access Location: 2 Brook View, West Town Road, Newton St Cyres

18/00768/FULL - Change of use of restaurant/cafe (Class A3) to childrens nursery (Class D1) at Home Farm, Newton St Cyres   

4.2              Planning Decisions:

18/00702/HOUSE  - Erection of two-storey and single-storey extensions at 2 Meadowlands – grant permission

4.3              To note that Town and Parish Fund (TAP) is now Communities Together Fund.  Applications must involve two or more communities working together and benefit two or more communities

4.4              Report from Cllr P Hare- Scott 

05/07/18     Finance

5.1              To approve signatures for this month’s cheques

5.2              Parish Council Receipts Current Account:  None

5.3              Parish Council Payment Current Account

Item	Payee	Purpose	Amount £
5.3.1	C Lee	Grass Cutting at Churchyard	30.00
5.3.2	Simon Saunders	Grass Cutting	160.00
5.3.2	J Hole	Salary and expenses	327.02
			£517.02

  

5.4             Balances (after above transactions):       

5.4.1          Parish Council Current Account balance: £13,352.70

5.4.2         Footpath Account: £407.29

 5.4.3         Car Park resurfacing fund balance: £3,000.38

5.5             Financial Statement and Budget Monitor 

5.6             Quarterly bank reconciliation (available at the meeting for signature)

5.7             Update on possible provision of a salt bin at Creedy View/New Estate. 

5.9             To consider quote for strimming existing school path £40 to include overhanging branches 

06/07/18     Matters raised by the Chair

6.1              Grass cutting in existing churchyard – to consider if the PC should take responsibility for arranging contractors to cut.  To agree the procedure for future church grants.

6.2              Update on proposed new school path.  To note the grant application to DCC has been unsuccessful but the details have been forwarded to PROW for possible assistance. PROW have suggested applying for a “National Lottery Awards for all” grant.  To agree actions

6.3              To note advice from MDDC re use of personal e-mail accounts (MDDC slides circulated separately - slide 9 refers).   To consider setting up Parish Council e-mail addresses as proposed in paper circulated by Cllr J Enright.  

07/07/18     Councillor’s Reports    

7.1              Areas of Responsibility report 

08/07/18     Clerk’s Report  

Welcome leaflet – the current version is out of date and we need to agree how to ensure it is kept up to date without too much expense.  To consider if the Clerk could maintain the leaflet and print as and when required. 

09/07/18     Parish Council

9.1              Update on GDPR

9.2              Arboretum – to note insurance requirement that the Parish Council must implement the risk assessments, set the maintenance schedules and that volunteers must be under the direct control/responsibility of the Parish Council in order that the arboretum is covered under the Council’s Public Liabilities cover.   To agree any actions required

9.3              To consider asking Thorverton handyman to tidy round the Half Moon bus stop if DCC are unable to do the work 

9.4              To update Parish Council Action Plan – copy circulated

9.5              Grass at Higher Marsh – requested at last meeting to go on agenda but the grass is no longer causing a visibility problem

9.6              To note proposed gas renovation works – details circulated separately

9.7              To note report from Community Resilience Forum meeting 14 June 2018 – circulated separately 

10/07/18     Devon County Council

10.1            Outstanding Highways issues (see attached)

10.2            New DCC issues

Missing bus pole A377 Crediton to Exeter at Home Farm – reported to DCC

10.3            Report from Cllr M Squires 

11/07/18     Miscellaneous Correspondence - A list will be available at the meeting

MDDC Licensing Act 203 – Consultation on licensing Policy 

12/07/18     Minor Matters and Items for Future Agenda

  Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.  Councillors are respectfully reminded that this is not an opportunity for debate or decision making. 

13/07/18     Date of next meeting: If required for planning Thursday 2 August 2018 in the Clubroom, Parish Hall, 7.30pm – otherwise Thursday 6 September 2018 in the Clubroom, Parish Hall, 7.30pm

 End of Formal Business - Public Participation           

 

 

Agenda Item 10.1

Outstanding Highways Issues

1. Drainage in Sand Down Lane – waiting for heavy rain to test drain
2. Concrete blocks by Langford Road – Cllr M Squires to discuss with Highways
3. Retaining wall at Shuttern Brook – Cllr M Squires to follow up
4. Advertising signs on A377 – Cllr M Squires to follow up
5. Curb at new school – Cllr M Squires to follow up and Kingswood Homes contacted
6. Overgrown hedges, A377 Crown & Sceptre – reported to owner

 

Outstanding District Councillor Actions

Nil

 

Meeting information