Agenda for November 2018 meeting

Newton St Cyres Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a Meeting of the above named Parish Council will be held in the Parish Hall Club Room on Thursday 1 November 2018 at 7.30pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder. 

Dated this 26 October 2018

Signed                    Jane Hole

Clerk to the Parish Council        parishclerk@newtonstcyres-pc.gov.uk          01392 851148 

Business to be Transacted

Public Participation

• Police Report
• Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. 

Formal Business

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances) 

01/11/18     Apologies

To receive apologies 

02/11/18     Declaration of Interest

2.1              Register of Interests.  Councillors to update as required

2.2              Personal Interests.  Councillors must declare any personal interest in items on the agenda and their nature.

2.3              Prejudicial Interests.  Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item. 

03/11/18     Minutes of the last meeting held on Thursday 4 October 2018 (previously circulated)

To be agreed and signed as a true record 

04/11/18     Mid Devon District Council

4.1              Planning Applications:    

18/01181/LBC - Listed Building Consent for installation of new staircase at Ash View Cottage

4.2              Planning Decisions: None

4.3              To note any update regarding reports of excessive commercial and agricultural traffic using Langford Road – update on enquiry to planning

4.4              To agree arboretum’s application for £1,000 of S106 monies for improved gateway to arboretum (circulated separately)

4.5              Report from Cllr P Hare- Scott 

05/11/18     Finance

5.1              To approve signatures for this month’s cheques

5.2              Parish Council Receipts Current Account:

Item	Payer	Purpose	Amount £
5.2.1	MDDC	Precept 2nd instalment	6,384.00
5.2.2	MDDC	Village Green grant	100.00
5.2.3	S Parker	P3 grant for strimmer purchase	200.00

 

5.3              Parish Council Payment Current Account:

Item	Payee	Purpose	Amount £
5.3.1	Simon Saunders	Grass cutting (churchyard)	80.00
5.3.2	Simon Saunders	Grass cutting (parish)	160.00
5.3.3	D Everitt	Allotment clearance	90.00
5.3.4	S Parker	Reimbursement from P3 for new strimmer	199.99
5.3.5	S Parker	Vodafone electricity	30.00
5.3.6	S Parker	Re-issued cheque for Arbrex seal & lightbulb	9.73
5.3.7	Ian Salter	Bus shelter cleaning	32.00
5.3.8	J Hole	Salary and expenses	322.27
			£924.51

5.4             Balances (after above transactions):       

5.4.1          Parish Council Current Account balance: £15,493.58

5.4.2          Footpath Account: £388.02 

5.4.3          Car Park resurfacing fund balance: £3,001.04

5.5              Financial Statement and Budget Monitor 

5.6              To consider purchase of DAA sign at £90.00 plus VAT (3mm aluminium composite (420mm x 297mm) with gloss laminated digital print

5.7              To consider grant request from Citizens Advice (details circulated separately) 

06/11/18     Matters raised by the Chair

6.1              Update on Councillor vacancy and election of Vice-Chairman

6.2              Update on traffic calming measures on Station Road

6.3              Update on the old School Site

6.4              Update on Average Speed Cameras through the village

6.5              Update on a Pedestrian Crossing for the village centre

6.6              To consider a Community Fair (details circulated separately)

6.7              To consider if the Newton Wonder could be delivered free to all households (details circulated separately)

6.8              To consider Community Support for the parish (details circulated separately)

 

07/11/18     Councillor’s Reports    

7.1              Short term re-allocation of duties caused by resignation of G Barnell

7.2              Areas of Responsibility reports.   

7.3              To agree Councillor to attend the January (if held), February, March, April and May Saturday surgeries 

08/11/18     Clerk’s Report  

8.1              Planning permission for new graveyard - to note that change of use must be started within three years of the application

8.2              To agree if the Clerk may store Shobrooke Parish files in NSC filing cabinets at Parish Hall 

09/11/18     Parish Council

9.1              To consider updates to existing Press/Media Communications policy and to consider new Digital & Social Media policy (both circulated separately)

9.2              To note any update on ownership of overgrown south side of A377 opposite Newton House

9.3              Review of action plan and areas of responsibility (drafts circulated separately)

9.4              Review of new e-mail addresses 

10/11/18     Devon County Council

10.1            Outstanding Highways issues (see below)

10.2            New DCC issues – overgrown hedges on Langford Road and small cement pile on A377 School Hill – both reported to DCC

10.3            Report from Cllr M Squires 

11/11/18     Miscellaneous Correspondence - A list will be available at the meeting

Devon Community Resilience Forum - 22nd November 

Request for brambles opposite Parish Hall to be cut                                   

12/11/18     Minor Matters and Items for Future Agenda

                   Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.  Councillors are respectfully reminded that this is not an opportunity for debate or decision making. 

13/11/18     Date of next meeting: Thursday 6 December 2018 in the Clubroom, Parish Hall, 7.30pm

End of Formal Business - Public Participation

 

 

Agenda Item 10.1

Outstanding Highways Issues

1. Concrete blocks by Langford Road – with Bridges and Structures Department
2. Advertising signs on A377 – DCC to put up notices asking for signs to be removed within a month Any that are not will be removed by DCC
3. Curb at new school – will be actioned prior to building work sign off
4. Missing bus pole at A377 Crediton to Exeter at Home Farm – with Transport Co-Ordination team
5. Resurfacing of School Hill
6. 20mps in Station Road at school times – under review but unlikely to meet national standard required
7. Flashing sign on School Hill obstructed with ivy – DCC to arrange a site visit
8. Manhole cover on bridge in Station Road – reported to DCC and manhole marked up
9. Road surface at entrance to Station Road from A377 – some work has taken place
10. No stopping signs in bus stops – these are only put in place if there is an access issue
11. Moving school flashing signs further down A377 – no date agreed for work to take place

 

Outstanding District Councillor Actions

Nil

 

 

 Meeting information