Agenda for September 2018 meeting
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above named Parish Council will be held in the Parish Hall Club Room on Thursday 6 September 2018 at 7.30pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 1 September 2018
Signed Jane Hole
Clerk to the Parish Council nsc_pc@outlook.com 01392 851148
Business to be Transacted
Public Participation
- Police Report
- Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/09/18 Apologies
To receive apologies
02/09/18 Declaration of Interest
2.1 Register of Interests. Councillors to update as required
2.2 Personal Interests. Councillors must declare any personal interest in items on the agenda and their nature.
2.3 Prejudicial Interests. Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
03/09/18 Minutes of the last meeting held on Thursday 5 July 2018 (previously circulated)
To be agreed and signed as a true record
04/09/18 Mid Devon District Council
4.1 Planning Applications:
18/01196/HOUSE - Erection of single storey extension to rear at Orchard View 5 Meadowlands, West Town Road
18/00414/MFUL - Erection of extension to brewery to include alterations to provide additional restaurant/bar floorspace, amended entrance arrangements and outdoor dining area, and erection of 11 holiday lodges at Hanlons, Brewery Hill Farm, Newton St Cyres
18/01184/FULL - Change of use of land for the siting of a temporary agricultural worker's dwelling at West of Shute Cross, Shobrooke - consultation as a neighbouring authority
18/01183/MFUL - Erection of agricultural building for free range egg laying, clean, dirty water handling facilities, control room/packing area, 2 feed bins and creation of new access at West of Shute Cross, Shute, Shobrooke – consultation as a neighbouring authority
4.2 Planning Decisions:
18/00724/TPO - Application to fell one Beech tree protected by Tree Preservation Order at Garden House, Newton St Cyres, EX5 5BU – permission refused
18/001813/HOUSE - Creation of a new vehicular access at 2 Brook View – grant permission
18/00768/FULL - Change of use of restaurant/cafe (Class A3) to children’s nursery (Class D1) at Home Farm, Newton St Cyres – approval granted
4.3 To consider request from Crediton Town Council Clerk to write to MDDC to oppose the decision to sell CTC offices to a private buyer – e-mail circulated separately
4.4 To note visit by Tree Protection Officer to old school - there are some trees worthy of TPO
4.5 To note data from Pollution monitor – circulated separately
4.6 To note Rec ground and Parish Hall have been successfully re-listed as community assets
4.7 Report from Cllr P Hare- Scott
05/09/18 Finance
5.1 To approve signatures for this month’s cheques
5.2 Parish Council Receipts Current Account: None
5.3 Parish Council Payment Current Account - To ratify payments made in August
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
5.3.1 |
R Nethercott |
Strimming new churchyard |
130.00 |
|
5.3.2 |
Simon Saunders |
Grass Cutting |
200.00 |
|
5.3.3 |
Qickes Traditional |
Allotment hedge and topping |
86.40 |
|
5.3.4 |
Dorset & Devon CRC |
Grass Cutting at Churchyard |
120.00 |
|
5.3.5 |
J Hole |
Salary and expenses |
315.85 |
|
|
|
|
£852.25 |
New payments Current Account and 5.3.8 from Footpath Account
|
5.3.6 |
DALC |
Training course for Cllr J Enright |
30.00 |
|
5.3.7 |
Quickes Traditional |
Repairs to fencing at churchyard |
96.00 |
|
5.3.8 |
S Parker |
Fuel for strimmer (FP account) |
19.27 |
|
5.3.9 |
Koncepta |
Domain reg and 9 x e-mail accounts |
224.40 |
|
5.3.10 |
Devon Communities |
Annual Membership |
50.00 |
|
5.3.11 |
J Hole |
Salary and expenses |
314.60 |
5.4 Balances (after above transactions):
5.4.1 Parish Council Current Account balance: £11,705.45 and 5.4.2 Footpath Account: £388.02 and 5.4.3 Car Park resurfacing fund balance: £3,000.66
5.5 Financial Statement and Budget Monitor
5.6 Quarterly bank reconciliation (available at the meeting for signature)
06/09/18 Matters raised by the Chair
6.1 Proposed new school path. To note receipt of draft Permissive Path agreement. To discuss the legal costs of decision taken in July - minute ref 02/07/18 - item 6.2
6.2 To note incident reported by litter picker – email previously circulated and to consider any actions required/changes to policies and procedures
6.3 Review of new e-mail addresses
6.4 To note defibrillator in Village was out of action for a few days due to possible vandalism
07/09/18 Councillor’s Reports
7.1 Areas of Responsibility reports. Allotment – to agree cost of clearing allotments (costs previously circulated) and to note any items for allotment holders meeting 13 September.
08/09/18 Clerk’s Report
8.1 GDPR – As required by SO 21 to agree adoption of policy/procedures to respond to SAR and managing a data breach – standard SLCC policies circulated separately.
8.2 Welcome leaflet – updated copy available at meeting for agreement
09/09/18 Parish Council
9.1 Risk Assessments – updated RA for Arboretum and PC’s assets circulated separately. RA’s for CSW, litter pickers and general risk to be reviewed and RA for Footpath Warden – new
9.2 To note concerns raised by parishioner regarding the overhanging branches/full trees growing on the south side of the A377 opposite Newton House and request for the Parish Council to adopt responsibility for this area. E-mail circulated separately
9.3 Training – to agree attendance at DALC AGM for Cllrs J Enright and D Baker - £25.00 each; Clerk’s attendance at Cemetery Management course - £80.00 and Cllr G Barnell attendance at Budget and Precept course - £25.00
10/09/18 Devon County Council
10.1 Outstanding Highways issues (see attached)
10.2 To consider traffic amendment orders at Station Road/West Town Road (previously circulated)
10.3 New DCC issues – loose manhole cover at Half Moon
10.4 Report from Cllr M Squires
11/09/18 Miscellaneous Correspondence - A list will be available at the meeting
Local Neighbourhood Policing team meeting – 19 September
12/09/18 Minor Matters and Items for Future Agenda - Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
13/09/18 Date of next meeting: Thursday 4 October 2018 in the Clubroom, Parish Hall, 7.30pm
End of Formal Business - Public Participation
Agenda Item 10.1
Outstanding Highways Issues
- Drainage in Sand Down Lane – waiting for heavy rain to test drain
- Concrete blocks by Langford Road – Cllr M Squires to discuss with Highways
- Retaining wall at Shuttern Brook – work being undertaken
- Advertising signs on A377 – Cllr M Squires to follow up
- Curb at new school – Cllr M Squires to follow up and Kingswood Homes contacted
- Overgrown hedges, A377 Crown & Sceptre – reported to owner – now cut
- Missing bus pole at A377 Crediton to Exeter at Home Farm
- Obstruction of flashing sign at Smallbrook
- Resurfacing of School Hill
Outstanding District Councillor Actions
Nil