Agenda for December 2019
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above-named Parish Council will be held in the Parish Hall Club Room on Thursday 5 December 2019 at 7.00pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 29 November 2019
Signed Jane Hole
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 851148
Business to be Transacted - Public Participation
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/12/19 Apologies - To receive apologies
02/12/19 Declaration of Interest
2.1 Register of Interests. Councillors to update as required
2.2 Personal Interests. Councillors must declare any personal interest in items on the agenda and their nature.
2.3 Prejudicial Interests. Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
03/12/19 Minutes of the last meeting held on Thursday 7 November 2019 (previously circulated)
To be agreed and signed as a true record
04/12/19 Mid Devon District Council
4.1 Planning Applications: None
4.2 Planning Decisions:
18/00414/MFUL - Erection of extension to brewery to include alterations to provide additional restaurant/bar floorspace, amended entrance arrangements and outdoor dining area, and erection of 11 holiday lodges at Hanlons – grant permission
19/01856/PNAG - Prior notification for the construction of a farm track at Bidwell Barton Farm – no objection
4.3 Update on nomination for old school site to be listed as an asset of community value
4.4 To note Local Government Association are consulting on updates to the model code of conduct – email circulated separately
4.5 To note MDDC have updated their Code of Conduct – details circulated separately. To agree to update our code (either now or at annual meeting in May).
4.6 District Councillor, Cllr G Barnell, to report on MDDC business relevant to the Parish
05/12/19 Finance
5.1 Parish Council Receipts Current Account:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
5.1.1 |
NatWest |
Compensation |
200.00 |
|
5.1.2 |
NatWest |
Clerks expenses |
73.50 |
5.2 Parish Council Payment Current Account:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
5.2.1 |
S Parker |
Electricity for Vodafone |
30.00 |
|
5.2.2 |
Boniface Trail |
Grant for current year |
500.00 |
|
5.2.3 |
Simon Saunders |
Grass cutting churchyard |
120.00 |
|
5.3.4 |
Simon Saunders |
Grass cutting parish |
80.00 |
|
5.2.5 |
J Hole |
Salary and expenses |
345.41 |
|
5.2.6 |
HMRC |
PAYE |
45.40 |
5.3 To approve signatures for this month’s cheques
5.4 Balances (after above transactions):
5.4.1 Parish Council Current Account balance: £15,514.54
5.4.2 Footpath Account: £388.02
5.4.3 Car Park resurfacing fund balance: £4,505.50
5.5 Financial Statement and Budget Monitor
5.6 To note the bank have upheld our complaint and paid £200.00 compensation plus £73.05 for clerks time/expenses. Four separate mandate forms must be completed and councillors must visit the bank to have their ID verified.
5.7 Quarterly Bank Reconciliation – available for checking and signing at the meeting
5.8 To consider grant request from this year’s budget to Mid Devon Mobility and Boniface Trail (BT previously agreed subject to letter detailing what money is for) - details circulated separately
5.9 To agree budget and precept for 2020-21, including applications for next year’s grants – circulated separately
06/12/19 Matters raised by the Chair
None
07/12/19 Councillor’s Reports
7.1 Areas of Responsibility reports.
7.1.1 Snow Wardens – update on training/grit bins
7.1.2 Report from meeting with PCC – notes circulated separately
7.1.3 Notes from Road Safety meeting held 8 October 2019 – circulated separately
7.1.4 Update on tipping rain gauge maintenance contract
08/12/19 Clerk’s Report
8.1 To note grant application for £385.00 for hi-viz jackets and £500.00 for aqua-sacs has been submitted to Devon Communities Together
8.2 To note copies of CRG are located in Parish Hall, Rec, School and Resilience sheds
8.3 To agree Christmas card list
09/12/19 Parish Council
9.1 Update on progress with Post Office
9.2 Update on progress with Community Shop
9.3 Update from Community Land Trust meeting held 27 November – notes circulated
9.4 To discuss a possible Park and Ride scheme in Crediton
9.5 To note history of the Parish Council - report circulated separately
10/12/19 Devon County Council
10.1 Outstanding Highways issues (see below)
10.2 New DCC issues
10.3 County Councillor, Cllr M Squires, to report on DCC business relevant to the parish
11/12/19 Miscellaneous Correspondence
Ash die back and Promotion of tree planting – circulated separately
Thank you from Rec Ground for S106 grant and PC grant
Presentation on Devon Carbon Plan activity – circulated separately
12/12/19 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
13/12/19 Date of next meeting: Thursday 6 February 2020, Clubroom, Parish Hall, 7.00pm.
End of Formal Business
Public Participation
Agenda Item 5.5
Agenda Item 10.1
Outstanding Highways issues
- Curb at new school – waiting for 278 legal agreement sign off
- Speed restrictions in Station Road – SCARF re test requested
- Manhole cover on bridge in Station Road – work completed
- Request for a School sign in Station Road and possible zig-zag lines outside the school – declined - requested this is re-considered
- Uncollected road signs
- Lowered drain cover on A377 Crediton to Exeter near The Lodge
- Tar on School Hill footpath
- Request for a Road Safety audit on A377 in centre of village
- Request for bollards on pavement by old school to be removed due to safety issue
- Request for consideration of a crossing at Tytheing Close
- Footpath from Layby to bus stop in Half Moon – request to DCC to improve surface/land owner re hedge
- Bus stop at Langford Road junction – waiting for response from Stagecoach
- School Hill pavement – grass needs clearing
Outstanding District Councillor Actions
Nil