Agenda for July 2024 meeting
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 4 July 2024 at 7.00pm
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 28 June 2024
Signed Jane Hole
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 851148
Public Participation
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/07/24 Apologies - To receive apologies
02/07/24 Declaration of Interest
To receive declarations of personal interest (PI) and disclosable pecuniary interests (DPI’s) in respect of items on this agenda
03/07/24 Minutes of the last meeting held on Thursday 6 June 2024 (previously circulated)
To be agreed and signed as a true record
04/07/24 To consider any applicants for co-option - one post is available
Standing orders to be suspended, whilst candidates make a brief (five-minute) presentation on why they wish to be a parish councillor. Standing orders will be reinstated whilst councillors vote on appointment once candidates have been proposed and seconded. Successful candidates to sign declaration of office form and join the meeting
05/07/24 Newton St Cyres Parish Council Issues relevant to Mid Devon District Council
5.1 Planning Applications
24/00875/HOUSE - Erection of extension and conversion of existing garage to living space at Elmhurst, Church Lane, Newton St Cyres
Revised plans for 24/00696/MFUL- Erection of an agricultural building for free range egg laying unit, including control room/packing area, office, clean and dirty water handling facilities, concrete yard areas, feed bins and creation of an access track at Summerhay Farm,Shobrooke
5.2 Planning Decisions
None
5.3 Report from District Councillors on issues relevant to the parish
06/07/24 Newton St Cyres Parish Council issues relevant to Devon County Council
6.1 Report from County Councillor on issues relevant to the Parish
Update on School Hill path and response from DCC to engagement re road issues.
07/07/24 Finance
7.1 To agree Payments and note Receipts:
|
Expenditure – current account |
£ |
Receipts – current account |
£ |
|---|---|---|---|
|
DALC – Cllr Training D Harris |
36.00 |
None |
|
|
DALC – Cllr Training M Herpoldt-Bright |
48.00 |
|
|
|
Senior Internet Ltd – email service and domains |
288.00 |
Receipts Car Park Account |
|
|
Dan Richards – grass cutting on green, parish hall and woodlands |
115.00 |
Interest as at 31/3/24 |
50.09 |
|
J Hole reimbursement for 6 x throw ropes and 8 x batteries |
188.04 |
|
|
|
J Hole – Salary and expenses |
390.95 |
|
|
|
HMRC – PAYE |
58.40 |
|
|
7.2 To approve on-line authorisation for this month’s payments
7.3 Balances (after above transactions)
7.3.1 Parish Council Current Account balance: £12,052,43
7.3.2 Footpath Account: £88.02 (included in Current Account balance)
7.3.3 Car Park resurfacing fund balance: £6,559.27 (separate Bank account)
7.3.4 Neighbourhood Plan grant: £0.00
7.5 Update on changes to bank mandate
7.6 Financial Statement and Budget Monitor – see below
7.7 To agree virement from underspent budgets to overspent budgets
7.8 Review of Financial Regulations – defer to next meeting
7.9 Depth gauges – to note it is not against DCC policy to install. To consider cost for two gauges at Langford Road – see below
08/07/24 Other Parish Council Matters
8.1 Update on Roles and Responsibilities and amendments to quarterly reports timetable
8.2 Service agreement with parish organisations
8.2.1 Report on service agreement for Parish Hall
8.2.2 Report on service agreement for Church
8.2.3 Report on service agreement for the Rec Ground
8.3 Quarterly Report – Development and Planning – Cllr G Barnell
8.3.1 Update from Crediton Cluster Group
8.3.2 To note East Devon Planning application and its potential effect on Langford Road. 24/1034/DOC - Discharge of condition for 20/1517/FUL: Condition 4 (Landscaping) and Condition 5 (Landscape management plan) at Land at Haynes Burton Upton Pyne
8.4 Quarterly Report – Environment and Climate – Cllr D Harris
8.4.1 To include management of biodiversity, hedgerows, verges and mowing. To include weed killing in Station Road, hanging baskets in Pump Street, hedge trimming on Station Road – Report circulate separately
8.5 To agree delegated authority to the Clerk to respond to planning applications over the summer that cannot be granted an extension following consultation with Cllrs and the Chair/Vice Chair
8.6 Update on Annual report and arrangements for distribution over the summer
09/07/24 Forward Agenda Planner/Minor Matters and Items for Future Agenda
To report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
9.1 Review of agenda planner for future meetings. Copy circulated
10/07/24 Date of next Parish Council meeting: Thursday 5 September 2024 at 7pm in the Club Room
End of Formal Business
Public Participation
Agenda Item 7.6
Agenda Item 7.9
Depth gauges can be viewed at:
https://www.aspli.com/search/?q=depth+gauge&_gl=1*1f727q7*_up*MQ..&gclid=CjwKCAjw65-zBhBkEiwAjrqRMMW0sV1CO___HYhtwv_XW8c4IeYVBI6Lfu8lAOLnlFm6TqC4R0NVWBoCEVUQAvD_BwE
Agenda Item 8.4
Agenda Item 9.1