Agenda for July 2018 meeting
Shobrooke Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a meeting of the above named Parish Council will be held in the Shobrooke Village Hall on Tuesday 10 July 2018 at 7.30pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 4 July 2018
Signed Jane Hole
Clerk to the Parish Council shobrookepc@outlook.com 01392 851148
Business to be Transacted
Public Participation
Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. Limited to 15 minutes.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/07/18 Apologies - To receive apologies
02/07/18 Declaration of Interest
2.1 Register of Interests (ROI). Councillors to update as required
2.2 Personal Interests (PI). Councillors must declare any personal interest in items on the agenda and their nature.
2.3 Disclosable Pecuniary interest (DPI). Councillors must declare any pecuniary interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
03/07/18 Minutes of the last meeting held on Tuesday 12 June 2018 (previously circulated)
To be agreed and signed as a true record
04/07/18 Mid Devon District Council
4.1 Planning Applications:None
4.2 Planning Decisions:
18/005500/FULL - Change of use of agricultural land to domestic garden, formation of new access and parking area, and erection of extension at Oak Cottage – grant permission
4.3 Litter bin at allotment - To note that MDDC will only supply, install and empty litter bins if they are on land for which MDDC has responsibility. If requested for third party land an application can be made and if approved a bin will be supplied, installed and emptied for a charge payable in advance. All installations are subject to a site visit, risk assessment and a 3 month assessment of use. To agree actions
4.4 To note and agree response to communication survey from MDDC – circulated separately
4.5 Report from Cllr P Hare-Scott
05/07/18 Road and Footpaths
5.1 Outstanding Road and Footpath issues – various drains and various potholes
5.2 New issues identified
To consider work to the gate at the far end of the allotment permissive path into the fields – gate has dropped and the flag stones have become loose. There are also loose stones at the entrance
5.3 To note a grant application for £250.00 has been made to Cllr M Squires for re-printing cost of 2,000 footpath leaflets. Total cost is £264.00. (Two quotes were obtained)
06/07/18 Finance
6.1 To approve signatures for this month’s cheques
6.2 Parish Council receipts Current Account: None
6.3 Parish Council payments current account:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
6.3.1 |
Shobrooke PCC |
Grant for churchyard maintenance |
480.00 |
|
6.3.2 |
A Jones |
Materials for BT kiosk |
13.61 |
|
6.3.3 |
J Hole |
Salary and expenses |
148.69 |
|
6.3.4 |
HMRC |
PAYE |
1.00 |
6.4 Balances:
6.4a Parish Council Current Account balance: £4,712.15
6.4b Parish Council Footpath balance (in above current account figure): £361.74
6.4c Parish Council Reserve Account balance: £5,790.27
6.5 Financial Statement and Budget Monitor
6.6 To consider NALC Financial Regulations – NALC standard Financial Regulations circulated separately together with suggested Shobrooke amendments. For Cllr comment with sign off in September
07/07/18 Councillor’s Reports
7.1 To consider any Councillor reports for areas of responsibility
08/07/18 Clerk’s Report
8.1 To note Clerks’ holiday 4 to 12 August 2018
8.2 To agree date for taking group photo for website (as agreed in April 2017)
09/07/18 Parish Council
9.1 To note updated Standing orders – circulated separately. For Cllr comment with sign off in September.
9.2 Playing Field
9.2.1 To note inspection Report
9.2.2 Update on new maintenance schedules
9.2.3 Update on S106 grant application for fencing – waiting for 3 quotes
9.2.4 To consider wall sign for playpark. Foamex £27.00 or Aluminium composite £32.00
9.2.5 To agree process for provision of new play equipment – time scale, cost, grant applications
9.3 Update on Maintenance of BT Kiosk and possible use of kiosk – recent suggestion - water cooler and to re-consider previous suggestions (book swop, advert board, shop)
9.4 To note the defibrillator is listed on the 999 system. To agree Cllr responsible for monthly reporting checks
9.4 Update on defibrillator awareness session
9.5 To note a grant application for £100.00 for the provision of a salt bin by the Shobrooke sign at the bottom end of the village has been made to Cllr M Squires (Total cost £150.00)
9.6 To note the Town and Parish Fund (TAP) is now the Communities Together Fund. Applications must benefit two or more communities and matched funding is encouraged. To consider an application for two salt bins at the crossroads between Newton St Cyres and Shute and Shobrooke and Thorverton.
10/07/18 Devon County Council
10.1 Report from Cllr M Squires – circulated separately
11/07/18 Miscellaneous Correspondence
Licencing Act 2003 – MDDC Consultation on Licencing Policy
Police survey for proposal for Devon/Cornwall police to merge with Dorset police – circulated separately
East Devon Statement of Community Involvement (SCI) – circulated separately
A list of any other correspondence will be available at the meeting
12/07/18 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
13/07/18 Date of next meeting: If required for Planning – date to be advised. Otherwise Tuesday 11 September 2018 in the Village Hall at 7.30 pm.
End of formal business